System Workflow

How JobKnox Works

The bot finds jobs while Sam sleeps. Sam reviews, accepts, and applies with AI-drafted materials.

Bot does this automatically
Sam does this
AI assists
Automatic

Scan Career Pages

Bot checks 20 Dallas healthcare employers' job boards for new postings. Runs 4× daily.

Methodist, Parkland, UTSW, Texas Health, Baylor, Children's…
1
272 jobs found last scan
Automatic
2

Keyword Filter

Drop jobs that don't match Sam's targets: patient access, care coordinator, registrar, scheduler, intake, front desk.

Also drops: manager/director roles, RN/CNA, non-Dallas locations
272 → 12 remain
AI Scoring

Score Each Match 1–10

Claude Haiku reads each job + Sam's resume and rates how well it fits. Writes a one-line rationale.

Cost: ~$0.002 per job · Drops anything below 4/10
3
12 → 4 high-quality matches
Sam's Turn
4

Review Inbox

Sam opens the app, sees matched jobs sorted by score. Each shows: title, employer, score, AI rationale, keyword hits.

Open the app → click "Inbox" in the nav bar
Sam Decides

← Accept

Looks good — creates an application in the tracker and triggers AI draft generation.

5

Skip →

Not a fit — rejected, stays in history. Can undo if she changes her mind.

On accept only
AI Drafting

Generate Cover Letter & Answers

Claude Sonnet reads Sam's resume + the job description and writes a tailored cover letter and screening question answers.

Cost: ~$0.03 per draft · Takes ~3 seconds
6
Sam Applies
7

Copy, Tweak, Submit

Guided workflow: profile fields ready to copy, cover letter + screening answers, PDF download. Open the employer's form, paste everything, submit. Upload confirmation screenshot when done.

~5 minutes per application instead of ~30
Ongoing

Track & Follow Up

Drag cards on the Kanban board. Get follow-up reminders. Search LinkedIn for hiring managers. Generate follow-up emails. Log interviews with date, time, location.

Dashboard → Calendar → Interview Prep → Follow-up Tools
8
AI + Sam
9

Interview Prep

AI generates prep materials: company background, common questions, sample answers using Sam's experience, questions to ask them, what to wear and bring. Calendar shows interview day checklist.

Confirm address - check parking - print resume - silence phone

The scanner runs 4 times a day and fills the inbox with new matches.
Sam can also add jobs via Snap (photo), Paste URL (bookmarklet), or Email.

Sam's Daily Routine
1
Open the app & log in Head to the Inbox tab
2
Review matched jobs Read scores & rationale
3
Accept or Skip Accept creates the application + AI draft
4
Review the draft Cover letter & screening answers on the detail page
5
Copy, tweak, submit Paste into the employer's form & apply
6
Upload confirmation Screenshot the submission, click "I Applied"
7
Follow up LinkedIn search, AI follow-up emails, reminders
8
Interview prep AI generates questions, answers, logistics

The bot hunts. The AI writes. Sam decides, submits, and prepares.

By the Numbers
28+
Employers Monitored
50+
Jobs Found Per Scan
5 min
Per Application
6
Ways to Add Jobs
$10
Monthly AI Budget
All the Tools
Inbox
AI-scored job matches
Snap
Photo of hiring sign
Paste
URL or bookmarklet
Email
GMX inbox reader
Calendar
Interviews + checklist
Kanban
Drag-and-drop board